27
April, 2021
ATAC is a Canadian based virtual service BPO. They have been a Canadian trailblazer since 2011 and have always focused on work-from-home (WFH) agents.
Tugs Smith is the co-founder of ATAC and in this episode of CX Files she talks about WFH both pre and post-pandemic and how ATAC quickly developed a certification program to improve the WFH recruitment process
20
November, 2020
Tugreofia Smith is the Vice President of Operations at A&T Ascension Consulting (ATAC) (http://atacinc.ca), a virtual #staffing company she co-founded with her husband Adrian, where she manages hundreds of #remoteworkers across North America. Having successfully led virtual teams for over 10 years, she is passionate about the opportunities that #remotework provides to individuals, rural communities, and evolving businesses. As the mother of five children, Tugs fully appreciates the challenge of balancing work and family. Part of her mission is to offer better work-life balance to thousands of working moms throughout the country. Tugs is based in the Toronto area.
“Remember why you started this business. Remember why you have this energy and this passion. Remember why you want to change the world. What inspired you? Who inspired you? Get caught up in that “why.””
21
October, 2020
There are many resources, motivational videos, books, and podcasts on how to stay positive but not a lot of them look at the subject from an entrepreneurial perspective. Entrepreneurship is a uniquely challenging but rewarding roller coaster of ups and downs that requires some very specific strategies to navigate the challenges. Here are three tips specifically for entrepreneurs seeking to level up themselves and their business.
Tip 1: Remember that You Are Your Brand – As an entrepreneur and a business owner, you are your brand. If things aren’t going well on the home front and you get into a meeting with an important client, you still need to remain professional and composed at all times no matter how much you may be struggling internally. To be successful, you truly have to do the things that other people aren’t willing to do, which sometimes means putting on a smile on the outside however much you may be crying on the inside. However, ensure that you take some time after your meeting or presentation to address the source of the issues or stress. Keeping thing bottled up and unresolved will eventually affect your productivity.
Tip 2: Keep Moving (or Press Pause) – First and foremost, keep moving. If something is not going right in one part of your family life or business, there are always a zillion other things in your life you will need to continue taking care of. For most entrepreneurs, when your business is in its infancy, you are everything. You’re the accountant, you’re the payroll person, you’re HR, you’re everyone. And if you stagnate or fall apart, everything can be destroyed. When one aspect of life isn’t going right, instead of sitting and wallowing or focusing on this negative energy, keep moving forward. If you have to complete your payroll or if you have to write a plan for your client, do that. Focus on income-generating activities. Focus on things that will propel your business to the next level. Because if you get caught in that negative energy it’s only going to pull you down. Remember from Tip 1, you are your brand on every level and your business will always be a reflection of how well you’re keeping it together.
If you find it impossible to keep moving, the other option is to pause. Try meditation. Taking a break can be as simple as five minutes away from your desk. Let’s face it. We’re business owners, we’re trying to launch our business or keep our businesses successful. We don’t have months, weeks, or even days to go off and meditate. But we can always take five minutes to sit in silence. Depending on your belief system, you can approach mediation from a spiritual level or purely as a relaxation strategy. Try to get your mind focused. Alternatively, you can enjoy an activity that allows you to lose focus. Sometimes, I’ll step away from a stressful time at work and watch a TV show for 30 minutes – something that makes me laugh or cry. And then I come back tough as nails ready to get things done. Take a break. And then come back stronger. Remember that negative energy is just that. It’s energy. You want to change the energy flow whenever you’re in a negative environment or headspace.
Tip 3: Remember Your “Why” — My most important tip for entrepreneurs is to always remember your “why.” Remember why you’re working until midnight. Remember why you may not be paying bills on time. Remember why you started this business. Remember why you have this energy and this passion. Remember why you want to change the world. What inspired you? Who inspired you? Get caught up in that “why.” Get refocused and get refreshed. And that is going to change your negative situation. I’m not going to promise it will change immediately. But it will change your energy and once your energy changes, everything about your business changes. Because when you’re an entrepreneur, you are your business on every level. When you change your energy and remember why you’re doing this, you become ready to take on the world. And that means continuing to make progress.
No one is immune to encountering negative situations. Inevitably, you’ll spill something on your shirt as you’re walking into a meeting, get into an argument with your spouse, or you might have a fender bender on your way to work. Things happen. Life happens. But despite the circumstances, we need to always make sure we are laser focused on our business, on our dream, on the seed that we planted and that we continue to nurture.
“Remember why you started this business. Remember why you have this energy and this passion. Remember why you want to change the world. What inspired you? Who inspired you? Get caught up in that “why.””
09
September, 2020
While a few months ago businesses scrambled to move staff to home office environments, many of us are now starting to look ahead at what’s next. Several states and provinces have passed the peak infection rate and are looking towards declining COVID-19 numbers and a gradual return to normal. But if we assume that “normal” means working 9-5 while enduring a lengthy commute to work, is “normal” really “optimal”? We know working from home at least part of the time and can enhance a staff member’s work life balance while alleviating the need for employers to pay for additional workspace and infrastructure.
But many managers worry about how to train new staff or how to keep current staff fully engaged. These are certainly valid concerns but when managed effectively, working from home can be a win-win for both employer and staff member. Based on my experience over the past 10 years staffing hundreds of customer service agents, data entry clerks, sales reps, and licensed mortgage brokers virtually working in home offices across North America, there are some key tips and tricks to keeping remote staff members happy and productive.
• Offer a virtual “water cooler” environment – It’s important that your staff feel connected and supported while working from home. Remote training platforms and communication tools are a must for facilitating skill development, performance management, and, equally important, social interaction. We use an internal chat platform to give staff members across the continent the opportunity to make social connections with one another and seek support when needed. The chat platform gives people the opportunity to share jokes, stories, family photos, or ideas with their co-workers. We don’t micromanage the chat platform or create rigid rules for engagement, and the trust we place in our staff members is reflected in their professionalism.
• Keep different learning styles in mind – Deploy a comprehensive training platform that addresses diverse, individualized learning styles. Some people are visual learners, others learn by doing, and others learn through repetition. Understanding how individuals learn best from the start and delivering customized training is highly effective.
• Get creative in offering incentives — Offering incentives to drive performance and staff behavior is not new to most managers, especially in a sales or KPI-driven work environment. However, we’ve found that when working with a large number of remote staff members, some mid-performers tend to disengage from incentive programs, feeling like they’ll never lead, or never win the big prize. To ensure that everyone is engaged, not just the super star performers, we offer raffles, with easily attainable ways to earn ballots. We then use a remote raffle platform to draw names for small cash prizes randomly and real-time. Staff members love it and the online raffle is often the highlight of the week!
• Use video – Because 80% of communication is non-verbal, it’s important to build trust between co-workers, employees, and managers through video connections. If you’re a CEO or executive with hundreds or thousands of employees, strive to communicate as much via video as you do via email or even phone. When in-person team meetings or huddles aren’t practical, video is a great way to stay connected.
• Provide flexible schedules – One of the biggest advantages of work-at-home environments is the flexibility for staff members to self-manage. Consider whether you really need everyone on your team available between the hours of 9 and 5 every day. As an alternative and where feasible think about whether tasks and assignments can be completed any time of day. As long as staff members abide by set deadlines and are delivering on their productivity commitments, many businesses find that loosening their restrictions can promote greater job satisfaction and create a more productive environment.
• Look for opportunities to engage – Acknowledging birthdays, telling people they did a good job on a particular project, praising team work and collaboration, or simply saying “good morning” are small but important ways you can engage your remote team members.
• Address performance issues early — Ensure that remote staff understand expectations from the start and address problems early. When performance issues crop up, provide additional guidance and partner them with a remote mentor who’s more tenured.
• Grow your leadership team – Don’t think that remote workers don’t need management. One of the worst mistakes you can make when staffing remotely is letting team members get lost and feel like a number. As your leadership team grows, make sure your management team understands and abides by your corporate culture.
“One of the biggest advantages of work-at-home environments is the flexibility for staff members to self-manage.”
In summary, when managing remote teams, it’s important to respect staff members as adults. Trying to micromanage or “parent” them will never drive success. By placing trust in your remote team members, that sense of trust will be reciprocated and the business impact will show. Structuring an effective engagement and communication system for remote workers means businesses can create and maintain a post-pandemic work environment that may look a lot different and be a lot more productive than the “old normal.”
07
1. Divide and Conquer. The key to a good working relationship is to find out what each person is good at and then divide the responsibilities accordingly. This avoids problems that can occur when two people try to do the same things.
2. Who’s the Boss? It is important to specify one person as the boss or the person principally dedicated to running the business. This is especially helpful when children are involved because it provides one person greater flexibility to walk away from the business when necessary without interrupting operations.
3. Keep Work/Life Separate. When you run your own company, especially at home, it can often be difficult to separate yourselves from the constant demands of the business and the 24-7 expectation of many clients. Try to find one or two hours a day to put the phones away and spend time with each other focusing on something other than work.
4. Establish a Routine. Although you may be working from home, getting ready as if you are going to an outside office is essential for success. Having an established routine helps set expectations for employees, customers, family members and, most importantly, each other.
5. Have a Plan. Although it’s your own business you should take the mindset of running it like a large corporation, at least with respect to planning. We recommend writing a business plan, setting financial goals together and, at the end of each year, evaluating what went wrong and what went right, then making changes as necessary.
“Choose a job you love, and you will never have to work a day in your life.”
Confucius says, “Choose a job you love, and you will never have to work a day in your life.” Taken a step further, choosing a business that lets you work with the one you love can lead to an even better life. By following the above advice and working together it is possible to control your own destiny while finding the balance you both have always wanted.